What is Resource Guru?

Resource Guru provides a comprehensive solution for resource scheduling, management, and project planning within growing organizations. Designed for both simplicity and efficiency, the platform centralizes people, equipment, and meeting room allocation, ensuring full visibility over team workloads and resource usage. Automated scheduling, intuitive drag-and-drop functionality, and real-time dashboards allow managers to swiftly optimize assignments while avoiding inefficiencies such as over-allocation or double-booking.

The software includes advanced features like leave management, capacity planning, customizable reports, and timesheets to enhance productivity and oversight. By enabling detailed tracking of both billable and non-billable time alongside project forecasting tools, Resource Guru equips businesses to make insightful decisions, improve resource utilization, and consistently deliver successful projects. Integrations and email notifications further streamline workflows, making it an asset for agencies, consultants, and project-based teams across various industries.

Features

Resource Scheduling: Centralized management of people, equipment, and meeting rooms
Drag-and-Drop Interface: Intuitive rescheduling for rapid workflow adjustments
Leave Management: Track absences, vacations, and other time off types
Capacity Planning: Forecast workloads and prevent over-allocation
Customizable Dashboards: Personalized views and smart filters
Automated Notifications: Daily schedule emails and reminders
Project Forecasting Reports: Advanced insight into resource utilization and timelines
Timesheets: Log billable and non-billable hours, compare forecasts to actuals
Approval Workflow: Structured resource and timesheet approval processes (Master plan)
Configurable Integrations: Sync with calendars and other business tools

Use Cases

Efficient team resource scheduling for agencies and consultants
Construction project workforce and equipment allocation
Engineering department workload and leave management
Meeting room and equipment booking within organizations
Tracking employee absences and approvals for HR management
Forecasting project timelines and resource needs
Comparing projected vs. actual billable time for client billing
Centralizing all resource allocations for streamlined operations

FAQs

How does the 30-day free trial work?

The free trial provides access to all Resource Guru features for 30 days with no credit card required, allowing users to explore the platform fully before subscribing.
Do the per person prices only apply to people that log in?

No, charges are based on the number of people added to your account, regardless of whether they log in or their permissions.
How much will I be charged for additional placeholders?

Each plan includes a set number of free placeholders. Any additional placeholders beyond this limit are charged at the per person rate for your account.
Can I pay in a different currency?

The default billing currency is USD, but payment in GBP is available upon request. Contact support to switch to GBP.
What kind of phone support is included in the Master plan?

The Master plan offers dedicated phone support with Customer Success Gurus available to answer calls during specified business hours and respond to callback requests.