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Sigsync
Centralized Email Signature Management for Office 365 & Exchange

Sigsync
Freemium
From 1$

Home: https://www.sigsync.com

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What is Sigsync?

Sigsync is an all-in-one, cloud-based email signature management solution designed for Microsoft 365 (Office 365) and Exchange users. This platform enables organizations to create, deploy, and centrally manage professional email signatures and disclaimers, ensuring brand consistency and legal compliance across all emails sent from desktops, mobile devices, and various clients such as Outlook and Apple Mail. Sigsync features an intuitive web dashboard with drag-and-drop signature editing, a vast gallery of customizable templates, and dynamic integration with Azure Active Directory for automated user information updates.

With Sigsync, administrators can create group-specific or department-based signatures, automate signature updates, and schedule marketing campaigns directly through email signatures. The solution supports advanced branding options with banners, logos, and social media icons, and is compliant with major security standards including ISO/IEC 27001:2013, GDPR, and HIPAA. Sigsync eliminates the need for manual updates or desktop software installation, offering reliable, cross-device signature consistency and robust analytics capabilities for any organization.

Features

  • Centralized Management: Control all company email signatures and disclaimers from a single dashboard.
  • Dynamic Templates: Use and customize hundreds of professional signature templates.
  • Azure Active Directory Integration: Automate insertion of user-specific information into signatures.
  • Drag-and-Drop Signature Editor: Intuitive HTML editor for designing responsive signatures without coding.
  • Multi-Device Compatibility: Uniform signatures across desktops, mobile devices, and all major email clients.
  • Rules Engine: Assign custom signatures to user groups, departments, or external recipients.
  • Automated Updates: Instantly update signatures for all users through a web interface.
  • Security and Compliance: GDPR, HIPAA, and ISO/IEC 27001:2013 certified with Azure and OAuth 2.0 security.
  • Analytics and Surveys: Integrates with analytics and CSAT tools for performance tracking.
  • Branding and Marketing: Schedule banners, campaigns, and CTAs within email signatures.

Use Cases

  • Standardizing email signatures and disclaimers across all employees in a corporation.
  • Marketing teams launching email-based banner campaigns tied to promotions or events.
  • IT administrators automating and securing company-wide signature deployment in Office 365.
  • HR ensuring that all outbound emails comply with legal and confidentiality requirements.
  • Brand managers maintaining consistent visual identity in email communications.
  • Organizations wanting to include real-time analytics or customer feedback surveys within email signatures.
  • Firms needing signatures to include or update personal and department data automatically.
  • Businesses requiring mobile-friendly, responsive signatures without software installation.

FAQs

  • Does Sigsync work with all email clients and devices?
    Yes, Sigsync is compatible with all mainstream email clients and devices, including Outlook, Outlook Web App, Apple Mail, Thunderbird, and mobile platforms.
  • Can I create different signatures for departments or user groups?
    Yes, Sigsync allows you to assign custom signatures to different groups, departments, or even individual users using rules and Azure AD integration.
  • Is it necessary to install any software on user machines?
    No, Sigsync is a web-based solution that does not require local software installations for server-side signature management.
  • How does Sigsync ensure security and compliance?
    Sigsync adheres to Microsoft's email flow guidelines, uses Azure cloud infrastructure, offers OAuth 2.0 authentication with TLS encryption, and complies with ISO/IEC 27001:2013, GDPR, and HIPAA standards.
  • Can signatures be scheduled for marketing campaigns or events?
    Yes, Sigsync includes a scheduling feature that allows you to assign different signatures for specific campaigns, events, or time-based promotions.

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